Responsibilities & Functions

Email Contacts:   slong@co.yellowstone.mt.gov

 

Administrative

- Carry out duties prescribed by the Legislature, Board of Public Education and the State Superintendent of Schools
- As a county government official and county school officer, provide general supervision of public schools in the county
- Assist trustees with school supervision
- Advise and direct teachers on instruction, pupil discipline and other duties of the teacher
- Visit schools at the request of the trustees
- Consult with the trustees on all school matters that may be found during the observation of the school or may otherwise come to their attention
- Provide for supervision to any school with an enrollment of fewer than 150 students and not under the supervision of a district superintendent or principal
- Administer oaths of office to trustees
- Provide other services to districts that fall within the scope of state statutes
- Promote educational growth and improvement

Legal

- Hear and decide all matters of controversy arising as a result of decisions of the trustees of a district in the county
- Other duties as defined in Montana School Laws as well as ARMs

Finance

- As Chief County School Financial Officer, calculate budgets and levies for the following funds:

General
Transportation
Retirement
Tuition
Bus Depreciation
Adult Education
Debt Service
Building Reserve
Technology
Flexibility

- Certify district ANB
- Compile annual financial report
- Distribute County Retirement & Transportation revenues

Other Duties

- Chairman of the County Transportation Committee
- Attendance officer of a district under prescribed conditions
- Other duties as defined in the School Laws of Montana as well as the Administrative Rules of Montana

Record Keeping

- Record all official acts:

School district organization
School district alteration
School district abandonment
Establishment of nominating districts
Distribution of federal and state revenue
Distribution of private revenue
Teacher supervision and evaluation
School controversies/hearings
County Transportation Committee acts

- Record and preserve records

Attendance agreements
Transportation contracts
Student enrollment/attendance records
Annual data collection reports
Student records
Preliminary/final budgets
Trustees financial summary reports
School district audits
Personnel records
Home School Registrations

- Register

Register all professional certificates and educator licenses
Bus driver certificates
Bus inspections certificates
Clerk appointments
Trustee certificate of election or appointment
Trustee oath of office