Clerk & Recorder Document Search Notice

 

New Document Search - Try it now!

 

The Yellowstone County Clerk and Recorder is pleased to introduce our new public document search and subscription service.  Over the past 7 years, Yellowstone County has contracted with the State of Montana to administrate our current subscription service.  Due to recent upgrades to our software system we are now capable of administering our own public document search and subscription service.


The new document search site will allow Yellowstone County to better serve our current and future clients.  Users will have the ability to decide if they want to subscribe to the yearly unlimited document subscription or simply purchase single documents.  Yellowstone County also plans to digitize and make available archived documents to enhance our database.  Users currently have access to documents dated back to April 20, 1998.

 

Documents can be purchased by signing up for the yearly subscription service or individually.  The yearly subscription service costs $100.00 per year for unlimited searching capability. If you choose to purchase documents individually the cost is $2.00 for the first page of a document and $0.25 for each additional page.


It is important to note that Yellowstone County will honor all subscribers who utilize the current search service.  Each user will receive a user name and password in order to access the new site.  Your subscription expiration date will be transferred to the new site and you will not incur any cost when you migrate to the new site.  Yellowstone County has agreed to run concurrent with the current site until December 31, 2013.  Hopefully this will alleviate any issues and not interfere with your current business practices. 


More information will be forthcoming.  If you have any questions please contact Jeff Martin, Yellowstone County Clerk and Recorder, at (406) 256-2787.  You may also contact Jeff through email at jmartin@co.yellowstone.mt.gov.

 


The new Clerk & Recorder Document Search is now available! Click here to register/log in.

 

To help you get started, here are a few tips (download/printable version):

 

To view document information (no images):
- Read and acknowledge the disclaimer on the main page of the search
- On the next page, click on “Public Login”
- Use the Document Search form to find the document you need
- Click on the correct record in the list to open the document details

 

To view and/or purchase individual document copies ($2 for the first page, $0.25 each additional page)):
-- Read and acknowledge the disclaimer on the main page of the search
- On the next page, click on “New Registered User” under the login form, and fill out the information required.
- Accept the Terms of Service on the next page
- Use the search form to find your documents
- Click on the correct record in the list to open the document details
- Click on “Preview This Document” in the left sidebar
- Click “Add to Cart” at the bottom of the page
- Either click “Checkout” to purchase that document, or search again to add more documents to your cart


To view document information and images with a current subscription:
- Read and acknowledge the disclaimer on the main page of the search
- On the next page, enter the same username you had with the old system and “Password” for the password.
- Choose a new password for your account
- Use the search form to find your documents
- Click on “View Attachment” under “Document Images” in the left sidebar


*Please note – all users for a single business will use the same login and password. The username will be the first one assigned through your state account. If you have difficulties logging in, please email Jeff Martin.  


To set up a new subscription account ($100 yearly - unlimited):

- Read and acknowledge the disclaimer on the main page of the search
- On the next page, click on “New Registered User” under the login form, and fill out the information required.
- Accept the Terms of Service on the next page
- At the top of the page in the menu bar, hover the mouse over the “Shopping” button (or click the down arrow)
- Choose “Buy Subscription” from the menu, and click on “Buy Now”
- Check out
- Use the search form to find your documents
- Click on “View Attachment” under “Document Images” in the left sidebar